HOWTO Add, Print and Cancel Prescriptions

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Introduction

In this document you will learn how to add, print and cancel a prescription in LibreHealth EHR.

In this guide we’ll use the example patient Andrew Aaronson, and the medicine Vimovo, or Panadol for the in-house inventory guide.

Harley Truck, LibreHealth EHR Lead Documentarian, 29th December 2017.

Transcribed by: Karen Palacio, Applicant for LibreHealth Documentation Intern, 25th October 2018.


Procedure

Adding a prescription

1. Open the summary screen of the patient that the medicine is going to be ordered for.


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2. Scroll down using the mouse to find the Prescription widget in the right lower corner of the tab. Press the blue button Edit.


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3. The Prescriptions Summary Screen will appear. Click the Add button.


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4. Fill the form that appears in the screen with the medication’s data. This data should be adequate to be in a printed prescription.


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Make sure the Currently active box is checked.


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Enter the starting date by clicking in the dropdowns. We’ll be using the date7/10/2018.


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Click the Provider box to select from the dropdown the prescriber of the medicine. This defaults to the logged-in user, in this case, Administrative User which is the admin account.

Choose a medication qualified staff with clinician access permissions.


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For adding a prescription using the in-house inventory skip now to the next section (Adding a prescription with an in-house inventory).

Enter the name of the drug into the Drug text box. If you can, manually enter the name of the drug and skip now to step 5. Otherwise, you can use the tool (click here to search) to locate a tradename.


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To use the drug searching tool, click on (click here to search).


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A search bar will appear under the Drug text bar.


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Type the medication name and click Search.


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A dropdown box will appear. Click the dropdown to see the tradename options.


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Choose the tradename by clicking its name and clicking the Select option.


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Enter the total number of pills in the prescription in the Quantity text box.


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Enter the amount per pill in the Medicine Units text box and choose the unit from the units dropdown.


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Enter the amount per dose in the Take text box and use the dropdowns to give further instructions.


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In the Refills section choose from the dropdown how many refills the patient will have.


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Then choose if the next refill will have the same amount of pills as the regular quantity. This patient will have 2 refills and the same amount of pills.


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The Notes text box is for free text entry if there is a note that’s needed to leave.


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In the Add to medication list mark the Yes option.


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Choose from the dropdown on the right if the medication can be substituted or not.


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5. With the form filled, you can now choose whether to cancel it or save it.

To save it click the Save blue button on the upper left corner of the form.


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To cancel it click the Back blue button on the upper left corner of the form, under the Save button.


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6. It will now appear in the Patient Summary Tab under the Prescription widget. This way you can check it has been successfully added.


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Adding a prescription with an in-house inventory

Click the In-house dropdown.


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The inventory list will appear. Choose the drug by clicking its name. This will fill the rest of the information of the form.


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In the Add to medication list section mark the Yes option.


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Choose from the dropdown on the right if the medication can be substituted or not. In this case, It’s not allowed to be substituted.


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With the form filled, you can now choose whether to cancel it, save it or to save it and dispense it.

You can use the option Save and Dispense to deduct the medication from your inventory. To do this click the Save and Dispense blue button on the upper left corner of the form.


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You can save it if you want to just produce the prescription. To save it click the Save blue button on the upper left corner of the form.


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To cancel it click the Back blue button on the upper left corner of the form.


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Print a Prescription

1. In the Patient Summary Page, click the Edit button of the Prescription widget.


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2. Select the desired medication by marking the box next to its name.


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  • To print it you have three options:
  • You can download it to your computer. Click the Download (PDF) button. Choose where in your computer to save it and click the Save button. You can use this file to print the prescription.


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  • To directly print it click the View Printable Version(HTML) button.A new tab will appear with the prescription and a Print window.Click the Print button.


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  • The Download (Fax) button saves the prescription like a pdf to your computer, just like the Download(PDF) button.

Cancel an Active Prescription

1. In the Patient Summary Tab, click the Edit button of the Prescription widget.


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2. Find the prescription in the Prescription List. Click the Edit button. We’ll deactivate Vimovo.


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3. Unmark the Currently Active box by clicking it.


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4. In the Notes text box leave a note on why it’s being deactivated.


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5. Save the changes by clicking the Save button on the upper left corner of the Prescription Summary Page.


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  • The prescription will still be in the prescriptions list but it won’t appear anymore under the Prescription widget in the Patient Summary.


6. In the Patient Summary Tab, click the Edit button in the Medications widget.


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7. Click the name of the medication.


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8. The Medication Summary Page will appear. Enter an end date by clicking the End date box.


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9. Choose the date from the calendar by clicking its number.


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10. Add a comment in the Comment text box indicating it’s an inactive medication.


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11. Scroll to the end of the Medication Summary Page and click the Save button on the lower left corner.


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  • The medication will appear now in black in the Medications List indicating it’s inactive. The medication will not appear anymore in the Patient Summary under the Medications widget.

Summary

In this guide we have seen how to add, print and cancel a prescription.


NOTE: the content of this documentation is the responsibility of the author.
If you have any questions please contact: Karen Palacio at karen.palacio.1994@gmail.com
And please explore the LibreHealthEHR community in the LibreHealth EHR forum: https://forums.librehealth.io/