HOWTO Use LibreHealthEHRs Dated Reminder

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Purpose:

The Dated Reminder (here, "DR" to save typing) is a different creature from LibreHealthEHR's other reminder.It provides informal, transient notes that do not become part of the patient record as the regular Patient Notes do. This HOWTO will mention the intended parameters of the Dated Reminder and demonstrate their effective use.

Summary of the Dated Reminders features and parameters:

  • This 'Dated Reminder' functionality is useful for informal notes that are not meant to become part of the patient record as the 'Patient Notes' do.
  • A DR can be set to activate and appear on a specific date or using 'fuzzy time', simply "in [x] days from now".
  • Messages limited to 255 characters.
  • A DR may be "linked" to a patient-- i.e., the patient is identified to whom the DR pertains- or simply be an open communication to other employees.
  • The sender can send a DR to any or all the users in the system including oneself.
  • Depending on the sender's purposes, a DR may remain active until any recipient sees it, or until every recipient acknowledges it: the terms of the DR's 'completion', i.e. expiration is controlled by the original sender.
  • The DR shows in each recipient's Reminder widget until completed. It can't be saved unless the recipient was allowed to complete it but leaves it uncompleted.
  • Past DRs can be re-viewed in the DR log, but completed ones may not be re-activated (except in the database).

Procedure:

  1. Log into your "LibreHealthEHR" instance; no need to have a patient record open.
  2. Click "Show Reminders" button in Message and Reminder Center. It will appear "View Log" and "Send A Dated Reminder" button.

    LibreHealthEHR Show Reminder.jpg

  3. Active DR's will appear in "Send A Dated Reminder" (red circle); else see "No Reminders" (blue rectangle).

    LibreHealthEHR Send a dated reminder.jpg

  4. Click "Send A Dated Reminder" button (red oval above).
  5. Create the DR
    1. Optional: Click "Link to patient" if this reminder refers (is linked) to a patient; else leave as it is.

      LibreHealthEHR patient search.jpg

      • The DR will not appear in or become part of the patient's record if a patient is selected.

    2. Select recipients, "Ctrl+click" as described for multiple.
      LibreHealthEHR Send a Reminder.jpg
      • A DR may be sent to oneself, one other or multiple other recipients.

    3. Check in box if each recipient is allowed to complete their copy of the message.
      • Left unchecked means that when the FIRST recipient completes the DR it disappears from EVERY recipient's reminder widget.

    4. Set the due date.
      • Leaving dropdown unselected makes due date that day.

    5. Set message priority.
      • High priority reported to work as an Instant Message.

    6. Type message.
      • Maximum 255 characters.

    7. Click "Send This Message" button. It will show the today’s messages log.

      LibreHealthEHR Today msg log.jpg

  6. Recipient logs in to see DR in "Reminders" widget (Black text below).

    LibreHealthEHR Viewlogs.jpg

  7. Click "Set as Completed" button to complete the reminder (blue rectangle above). Later, it will show "No Reminder".
    options:
    • Click on blue 'Forward' text to forward the message (blue rectangle above) to other Recipients.
    1. Use same panel as before, selecting new recipients.
    2. Add own message (as of this writing, the original message is not included in forwarded message).
    • Click "View Log" button (orange oval above) for "Dated Message Log".

      LibreHealthEHR Dated messageLogs.jpg
  8. Create the Messages
    Click "Add New" in Messages and Reminder Center.
    LibreHealthEHR MessageandReminder center.jpg
    • These messages are not the part of patient confidential medial record. Used to communicate non-clinical information to each other.

    1. Create note.
      • Choose a specific topic according to message content.

    2. Select the patient.
      • New pop window will open to select a patient name search by its Name, Phone, ID, DoB, SSN and press "Search" button.

    3. Select the status of message.
      • It contain New, Forwarded, Read and Done message.

    4. Send to user.
      • A message may be sent to oneself, one other or multiple other users.

    5. Type message.
      • Maximum 255 character.

    6. Click "Send Message" button.

  9. Recipient login to "Message and reminder center" read the messages (orange rectangle), change the status and send the reply to other recipient (blue oval).

    LibreHealthEHR Show forward messages.jpg

Contact Author

  • Bhawana Singh - bhawana63.jnu@gmail.com