Flow Board Guide
Contents
Flow Board Guide
Introduction
This document provides a guide to get started with the Flow Board. The Flow Board is a dashboard that allows you to manage and view your appointments. The Flow Board and the Calendar work in synergy, that is, while the calendar is used to create and view appointments, the Flow Board provides you with an organized view of the patient appointments scheduled in the Calendar. Any changes made in patient appointments in the Calendar are reflected in the Flow Board in real-time.
Memunat Ibrahim, LibreHealth Documentation - Outreachy Internship applicant, Oct 17, 2019.
Procedure
The Flow Board provides you with an organized view of the patient appointments scheduled in the Calendar. This view displays the appointments scheduled for a given day, it also provides functionalities for filtering these appointments to get some appointment in mind. This section provides you with a guide on how to fully leverage these functionalities to get desirable results.
Setting the Flow Board
After logging in, if the Flow Board tab (highlighted in green in the image below) is not opened on your screen, then, click on 
on the navigation bar (highlighted in red) at the top of the screen to open the Flow Board tab.
The Flow Board view can be refreshed, locked, or closed using the icons 
at the top left corner of the Flow Board tab as shown in the image below.
Click on the refresh icon 
to refresh the Flow Board view
Click on the 
icon to lock/unlock the Flow Board view to make the Flow Board tab the only tab visible on the entire screen or to return it to its default shared-screen mode.
Click on the 
icon to close the Flow Board tab
Configuring the Flow Board Appointment Listing
On the Flow Board top left corner, the settings menu shown as a gear icon 
as highlighted in green in the image below, provides you with options to what you want the appointments listing to look like, by enabling you add and remove displayed columns in the table.
Clicking on the settings provides you with the Flow Board settings view highlighted in green in the image below
Selecting a check box from these settings displays the corresponding field in the Flow Board besides the default fields. These settings are a subset of the Flow Board global settings.
‘Ending Date for Patient Flow Board’ determines the date range for the Flow Board. The default date range for the Flow Board is one month. It is only applied if the ‘Allow Date Range in Patient Flow Board’ option is checked.
‘Patient Flow Board Timer Interval’ is the time period at which the Flow Board is refreshed. This is 20 seconds by default.
Click on 
to save your preference.
Flow Board Filtering Tool
This tool allows you to filter the appointments based on the:
- Provider: the appointment provider
- Status: the appointment status
- Category: the appointment category and
- Date or Date range: the date of the appointments you want to see
If the date range is allowed, the default to date will be your current day plus (+) the ending date you specified in the Flow Board settings. You can change the "From" and "To" dates to your dates of choice as shown in the image below.
Click on 
button after specifying your filter options to filter the appointment.
If none of these are specified, the Flow Board displays all the patient appointments under the all providers for the current day.
List of Appointments
Based on the selection terms, the list of patient appointments is displayed on the Flow Board. The information shown on the listing depends on the Flow Board settings discussed above.
Fields like patient ID, name, Appointment Date and Time, Status etc. are displayed by default.
A summary of the total number of appointments returned, and their statuses are shown just above the table, as shown below.
The Status field blinks over a short time period at the time of appointment. Clicking on a patient's status allows you to update patient’s status and room number. These changes are reflected in Calendar as well.
Each patient's information is shown in a color depending on the appointment status code which would be set at Administration -> Lists -> Appointments statuses.
Summary
This document provides you with an overview and a quick reference to getting started with the Flow Board.
The Introduction section introduces you to this documentation and the Flow Board.
The Produre section provides you with ‘how-to’ guides to changing the Flow Board setting, configuring the appointment listings, filtering the appointments listing, and understanding a typical appointment listing.
